Accounts Payable Specialist - Full time Corporate Office

Perks of working at the Y! The Y provides a total compensation package that includes a competitive salary, benefits and other perks as outlined below.
SALARY: $14.
50/hour BENEFITS: As a full-time, hourly employee, our competitive benefit package includes: Health insurance: Y pays 65-93% for individual and 57-82% for family; Dental: Y pays 65%; Vision available Flexible Spending Account/Health Savings Account Y Retirement Fund: Y pays 12% after employee meets eligibility requirements Eligible to participate in 403B savings account through Y Retirement Fund Paid Time Off: Begins accruing at 19 days per year up to a max of 30.
Caps at 240 hours Life Insurance: Y pays 1 X salary, EE has option to purchase additional coverage Long Term Disability: Paid by the Y; Employee can elect to purchase Short Term Disability Y PERKS: Free household YMCA membership! Discounts on programs Child Care discount 25%; Summer Camp discounts Free Employee Assistance Program (EAP) Program Tuition Assistance Career Development The Accounts Payable Specialist is primarily responsible for accounting functions including accounts payable, cash receipt posting, account reconciliation and payroll support.
SUPERVISORY RESPONSIBILITY: None ESSENTIAL FUNCTIONS: Serve as role model to members and Y staff and, at all times live the mission, vision, and values of the YMCA movement.
Oversee accounts payable processing for association, including entry of invoices for payment, credit memos, and check production.
Review and provide guidance on proper general ledger accounts for posting.
Review invoices and purchase orders for accuracy, completeness, proper approval, and resolve exceptions.
Research and resolve issues with vendors and branches.
Maintain vendor relations, perform filing of accounts payable payments and maintain vendor information.
Process 1099 tax forms at year end.
Track and report key purchasing volumes.
Special project support for purchasing decisions.
Process and review all expense reports for proper approval and adherence to expense reimbursement policy.
Communicate with branch staff to resolve purchasing issues as needed.
Maintain and monitor daily cash/bank account reports.
Prepares monthly bank reconciliations.
Quarterly Iowa sales Tax Return preparation and reporting.
Assist with end of month reporting.
Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current.
Oversee and schedule annual purge of old records.
Act as back up to daily cash processing and payment processing.
Assist in researching accounts payable process improvements.
Backup hourly payroll transaction maintenance and entry.
Responds to challenges with possible solutions in a timely manner (e.
g.
, works with vendors and staff to resolve invoice discrepancies).
Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable matters.
Participate in and solicit others to participate in necessary YMCA financial development efforts, specifically the Annual Campaign.
Maintain certifications listed under Certificates and Other Requirements.
Adherence to all policies and procedures of The YMCA of the Iowa Mississippi Valley.
Understand and follow all safety rules and regulations including knowledge of emergency procedures and location of emergency equipment.
Regular and timely adherence to respective schedules/meetings.
All other duties as assigned by the Chief Financial Officer.
EDUCATION AND EXPERIENCE REQUIREMENTS: Associate's degree in accounting or related field, equivalent work experience may be accepted.
Minimum two years experience with a computerized financial accounting system.
Knowledge of Microsoft Office Suite and Google docs.
Experience in data entry with working knowledge of spreadsheets and word processing.
Possess strong professional verbal/written communication skills.
CERTIFICATIONS AND OTHER QUALIFICATIONS: Must be able to pass a background check including credit check.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit for great lengths of time; use hands to finger, handle, or feel; reach with hands and arms; talk and hear.
Position may require some periods of standing and walking.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
The employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
WORK ENVIRONMENT: While performing the duties of this job, the employee primarily works in an office environment but is occasionally exposed to moving mechanical parts associated with fitness and commercial cleaning equipment.
The noise level in the work environment can vary from quiet to moderate during office hours and moderate to loud during event hours.
This position works a standard work week, but additionally may be required to work evening, weekend, and additional hours to accommodate job responsibilities and when representing the organization and events.